Executive Assistant

Location: Palm Beach
Posted on: June 23, 2025

Job Description:

Our client, a boutique wealth management firm, is seeking an Executive Assistant in Palm Beach, FL. The hours are 8:30am - 5:30pm with flexibility, and the position is fully in office. Responsibilities: Support to the Vice Chairman and senior leadership Manage intricate calendars and schedule meetings with internal teams and external stakeholders Coordinate domestic and international travel arrangements, including detailed itineraries Draft and edit correspondence, manage communications, and prepare materials for meetings Act as a point of contact between executives and clients, vendors, and internal teams Maintain strict confidentiality when handling sensitive information Organize company and client events, overseeing logistics and related materials Assist with marketing initiatives by developing and editing presentation materials Manage daily office operations, including vendor relationships and administrative systems Supervise junior administrative staff and assign responsibilities as appropriate Handle expense reporting, invoicing, and other financial administration Support the Vice Chairman with personal scheduling and related tasks Share responsibility for planning and coordinating visits from traveling team members to the NYC office Qualifications: Bachelor's degree required 5 years of experience supporting senior executives Strong communication and interpersonal skills Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Experience in financial services or nonprofit environments a plus Compensation/Benefits: Salary up to $100K plus bonus Generous PTO Free lunch daily Full medical, dental, and vision coverage - three plan options, one 100% paid Life insurance, voluntary benefits 401K with match Fully stocked kitchen Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com . Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

Keywords: , Palm Beach Gardens , Executive Assistant, Administration, Clerical , Palm Beach, Florida